Admission Policy
Applicants who do not provide required application attachments will not be accepted for enrollment. See below for application requirements for each program offered. Students under the age of 18 must have parental consent and parents will be required to sign on all enrollment documents.
The school shall be responsible and liable for the act of its admissions personnel. No school, agent, or admission personnel shall knowingly make any statement or representation that is false, inaccurate, or misleading regarding the school.
Esthetics (Distance Hybrid) Program Applicants must submit:
1. Fully completed application
2. Copy of High School diploma or transcript or equivalent showing high school completion.
Examples of acceptable equivalents to a HS diploma include
a. GED certificate/transcript of HS equivalency
b. Home school certificate and transcript(s)
c. Academic transcript for a completed program of at least a 2-year program that is acceptable for full credit towards a bachelor’s
degree and documentation from institution stating the program is acceptable for full credit toward bachelor’s degree
d. Students with foreign HS diploma/transcripts **see below**
3. Copy of valid photo government-issued identification
4. Social security Verification via one of the following:
a. Signed Social Security Card
b. FAFSA must be RECEIVED by the school at time of application appointment
(if FAFSA has not already been received by school, student must provide SSN card)
5. Passport-style photo: current 2” x 2” color photo taken within the last six months to reflect your current appearance. It must be sized so that your head is approximately 1 inch from the bottom of the chin to the top of the head. It must be taken in front of a plain, white background and be a full-face view, directly facing the camera with a neutral facial expression.
6. Immigration information (if applicable)
7. Nonrefundable $50 application fee (valid for one enrollment period)
a. If there’s an available reserved seat, the nonrefundable $50 application fee, valid for one enrollment period, will be due upon
receipt of Admission Status Letter and can be paid via credit/debit card. No application fee will be due if there are no reserved seats available and applicant opts to waitlist.
Master Esthetics (Distance Hybrid) Program Applicants must submit:
1. All documents that Esthetics Program applicants are required to submit as listed above in #1-6
2. If currently enrolled in Esthetics (Distance Hybrid) at The Chrysm Institute, must have completed a minimum of 525 actual hours to apply.
3. Valid, Virginia Esthetics License or Documentation of state board examination scheduled prior to class start date
a. If Virginia Esthetics license is not obtained by 300 scheduled hours of the Master Esthetics (Distance Hybrid) program, student
may be withdrawn
4. *School may request Esthetics transcript
5. *School may request resume denoting Esthetics industry experience
Applicable to All Applicants
The institution does not participate in Ability-to-Benefit. All high school diplomas must be verifiable. Acceptable documentation for checking the validity of a student’s high school completion can include; the diploma and/or a final transcript that shows all courses taken, or the judgment of the state department of education in which the high school is located. A student’s self-certification is not sufficient to validate the high school diploma in question. If the institution has reason to believe that the high school diploma is not valid or was not obtained from an entity that provides secondary school education (for instance, if the diploma or transcript was bought or the student was required to perform little or no work), the institution will evaluate the validity of the student’s high school completion. There is no appeals process held by the institution or the Department of Education if the high school diploma is deemed invalid.
Application Expiration Circumstances
1. Application will expire for applicants who are removed from a waitlist or reserved class list in the following circumstances unless other arrangements have been approved by the Director of Education.
a. Do not receive a seat offer and/or a seat does not become available
b. Cannot confirm payment arrangements prior to start date of class
c. Received seat offer and do not meet applicable requirements
d. Received seat offer and declined
e. Voluntarily delay enrollment
f. Do not respond to repeated attempts of contact and forfeit their seat due to deadline
g. Have a valid enrollment contract on file but do not begin class
Students with Foreign High School Diploma
Students with foreign high school diplomas are responsible for translating their documents into English in addition to having their diploma evaluated for U.S. High School Diploma Equivalency by a qualified agency. The translated and evaluated diploma is a part of the application process, therefore, students cannot apply prior to the translation and evaluation of their diploma.
Denial of Admission/Re-Entry
The Chrysm Institute of Esthetics reserves the right to deny admission to applicants if the applicant:
Admission denial decisions are final and may not be appealed, unless otherwise approved by the Director of Education. Applicants who have not been accepted for admission will be notified via a denial letter and refunded the application fee within 40 days from the date of denial determination.
Re-Enrollment and Course Repetitions Policy
Students wishing to re-enter are considered on a case by case basis and may re-enroll into a program after they have withdrawn at the discretion of Director of Education. Re-enrollment requests are reviewed to determine whether the circumstances that prevented the student from committing to their schedule have been resolved and additionally are subject to class availability at the requested time of re-enrollment. Students may be required to submit supporting documentation to substantiate the re-enrollment request. The institution reserves the right to deny re-entry to students wishing to re-enroll, according to the Denial of Admission/Re-Entry section of the Admissions Policy. All students whose re-enrollment has been approved are subject to current institutional policies at the time of re-enrollment.
Tier 1 Re-Enrollment
For students who are approved to re-enroll within 180 days from their last date of attendance, the following will apply.
Tier 2 Re-Enrollment
For all students who are approved to re-enroll between 6 and 24 months from their last date of attendance, the following will apply:
Tier 2 students will have the option of:
Tier 3 Re-Enrollment: Course Repetition
For student who opt to repeat the program or are approved to re-enroll 24 months or longer after their last date of attendance, the following will apply:
Maximum Time Frame Re-Enrollment
For students re-enrolling after having reached maximum time frame, extra instructional charges of $250 per week will apply for Tier 1 and Tier 2 enrollments. See SAP: Maximum Time Frame and Extra Instructional Charges Policy for more information.
The school shall be responsible and liable for the act of its admissions personnel. No school, agent, or admission personnel shall knowingly make any statement or representation that is false, inaccurate, or misleading regarding the school.
Esthetics (Distance Hybrid) Program Applicants must submit:
1. Fully completed application
2. Copy of High School diploma or transcript or equivalent showing high school completion.
Examples of acceptable equivalents to a HS diploma include
a. GED certificate/transcript of HS equivalency
b. Home school certificate and transcript(s)
c. Academic transcript for a completed program of at least a 2-year program that is acceptable for full credit towards a bachelor’s
degree and documentation from institution stating the program is acceptable for full credit toward bachelor’s degree
d. Students with foreign HS diploma/transcripts **see below**
3. Copy of valid photo government-issued identification
4. Social security Verification via one of the following:
a. Signed Social Security Card
b. FAFSA must be RECEIVED by the school at time of application appointment
(if FAFSA has not already been received by school, student must provide SSN card)
5. Passport-style photo: current 2” x 2” color photo taken within the last six months to reflect your current appearance. It must be sized so that your head is approximately 1 inch from the bottom of the chin to the top of the head. It must be taken in front of a plain, white background and be a full-face view, directly facing the camera with a neutral facial expression.
6. Immigration information (if applicable)
7. Nonrefundable $50 application fee (valid for one enrollment period)
a. If there’s an available reserved seat, the nonrefundable $50 application fee, valid for one enrollment period, will be due upon
receipt of Admission Status Letter and can be paid via credit/debit card. No application fee will be due if there are no reserved seats available and applicant opts to waitlist.
Master Esthetics (Distance Hybrid) Program Applicants must submit:
1. All documents that Esthetics Program applicants are required to submit as listed above in #1-6
2. If currently enrolled in Esthetics (Distance Hybrid) at The Chrysm Institute, must have completed a minimum of 525 actual hours to apply.
3. Valid, Virginia Esthetics License or Documentation of state board examination scheduled prior to class start date
a. If Virginia Esthetics license is not obtained by 300 scheduled hours of the Master Esthetics (Distance Hybrid) program, student
may be withdrawn
4. *School may request Esthetics transcript
5. *School may request resume denoting Esthetics industry experience
Applicable to All Applicants
The institution does not participate in Ability-to-Benefit. All high school diplomas must be verifiable. Acceptable documentation for checking the validity of a student’s high school completion can include; the diploma and/or a final transcript that shows all courses taken, or the judgment of the state department of education in which the high school is located. A student’s self-certification is not sufficient to validate the high school diploma in question. If the institution has reason to believe that the high school diploma is not valid or was not obtained from an entity that provides secondary school education (for instance, if the diploma or transcript was bought or the student was required to perform little or no work), the institution will evaluate the validity of the student’s high school completion. There is no appeals process held by the institution or the Department of Education if the high school diploma is deemed invalid.
- Application and nonrefundable application fee are valid for the current application period in which the applicant has applied.
- Applicants will be notified of acceptance via email of Admissions Status Letter
- All fees and payments, with the exception of the nonrefundable $50 application, shall be refunded if an applicant does not enroll in the school, does not begin the program or course, withdraws prior to the start of the program, or if they are dismissed prior to the start of the program.
- Applications for admission may be denied as indicated in the Denial of Admission/Re-Entry section of this policy, located on the website and in the catalog. If an applicant has not been accepted for admission, they will be notified via a denial letter within 40 days from the date of denial determination
Application Expiration Circumstances
1. Application will expire for applicants who are removed from a waitlist or reserved class list in the following circumstances unless other arrangements have been approved by the Director of Education.
a. Do not receive a seat offer and/or a seat does not become available
b. Cannot confirm payment arrangements prior to start date of class
c. Received seat offer and do not meet applicable requirements
d. Received seat offer and declined
e. Voluntarily delay enrollment
f. Do not respond to repeated attempts of contact and forfeit their seat due to deadline
g. Have a valid enrollment contract on file but do not begin class
Students with Foreign High School Diploma
Students with foreign high school diplomas are responsible for translating their documents into English in addition to having their diploma evaluated for U.S. High School Diploma Equivalency by a qualified agency. The translated and evaluated diploma is a part of the application process, therefore, students cannot apply prior to the translation and evaluation of their diploma.
Denial of Admission/Re-Entry
The Chrysm Institute of Esthetics reserves the right to deny admission to applicants if the applicant:
- Violates the institution’s conduct policies during the admissions process or previous enrollment
- Poses threat or potential danger to institution community
- Considered disruptive to the institution community
- If denial of admission is deemed to be in the best interest of the institution or the student
- Has an invalid high school diploma or has provided fraudulent documents
- Took multiple leaves of absence, schedule changes and/or withdrew and re-enrolled multiple times in an Esthetics or Master Esthetics program
- If it is determined that the applicant did not have sufficient attendance percentage and grade average in an Esthetics or Master Esthetics program
Admission denial decisions are final and may not be appealed, unless otherwise approved by the Director of Education. Applicants who have not been accepted for admission will be notified via a denial letter and refunded the application fee within 40 days from the date of denial determination.
Re-Enrollment and Course Repetitions Policy
Students wishing to re-enter are considered on a case by case basis and may re-enroll into a program after they have withdrawn at the discretion of Director of Education. Re-enrollment requests are reviewed to determine whether the circumstances that prevented the student from committing to their schedule have been resolved and additionally are subject to class availability at the requested time of re-enrollment. Students may be required to submit supporting documentation to substantiate the re-enrollment request. The institution reserves the right to deny re-entry to students wishing to re-enroll, according to the Denial of Admission/Re-Entry section of the Admissions Policy. All students whose re-enrollment has been approved are subject to current institutional policies at the time of re-enrollment.
Tier 1 Re-Enrollment
For students who are approved to re-enroll within 180 days from their last date of attendance, the following will apply.
- These students will return in the same satisfactory academic progress status as at the time of withdrawal
- Additional tuition charges will not be assessed unless student is re-enrolling after having reached maximum time frame* (See Maximum Time Frame Re-Enrollment)
- Students will retain previous attendance percentage and program requirements completed, however may be required to repeat program requirements at the discretion of the instructor.
Tier 2 Re-Enrollment
For all students who are approved to re-enroll between 6 and 24 months from their last date of attendance, the following will apply:
- These students will return in the same satisfactory academic progress status as at the time of withdrawal
- Any currently owed withdrawal balance must be paid prior to formal re-enrollment request
- Student may be required to purchase textbooks and additional student kit
Tier 2 students will have the option of:
- Returning to complete remaining hours from original enrollment
- Additional tuition charges current at the time of re-entry will apply to the hours remaining unless student is re-enrolling after having reached maximum time frame*
- Students will retain previous attendance percentage and program requirements completed, however may be required to repeat program requirements at the discretion of the instructor.
- Repeat the course for the full program cost current at the time re-entry (see Tier 3: Course Repeat for additional course repetition information)
Tier 3 Re-Enrollment: Course Repetition
For student who opt to repeat the program or are approved to re-enroll 24 months or longer after their last date of attendance, the following will apply:
- These students will return with in the same satisfactory academic progress status as at the time of withdrawal
- Any currently owed withdrawal balance must be paid prior to formal re-enrollment request
- Students will be required to repeat all program requirements for the full program cost at the time of re-entry
- Previous attendance, grade average, and max time frame status will be reset.
Maximum Time Frame Re-Enrollment
For students re-enrolling after having reached maximum time frame, extra instructional charges of $250 per week will apply for Tier 1 and Tier 2 enrollments. See SAP: Maximum Time Frame and Extra Instructional Charges Policy for more information.
Non-Discrimination Policy
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The Chrysm Institute is dedicated to maintaining honest, ethical, and fair relationships with staff, students, clients, state boards, and other schools. We admit students without regard to ethnic origin, and do not discriminate against any student regardless of race, color, creed, religion, sex or age.
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Credit for Experience/ Transfer
It is the policy of The Chrysm Institute of Esthetics to credit hours previously earned at State licensed learning institutions. A certified and verifiable transcript is required from an accredited institution. In addition, you must successfully pass theory exams. An evaluation of practical application may be necessary for determining the number of hours you will be credited and the number needed to complete the course. A maximum of 300 hours may be transferred in accordance with Virginia State Regulations. The Chrysm Institute of Esthetics does not guarantee transferability of credits earned to any other institution and will not charge students to review transcripts for trans-fer credit. With regard to Satisfactory Academic Progress, a student’s transfer hours will be counted as both attempted and earned hours.
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