Codes of Practice
Conduct
Treat each other and all staff members with respect and kindness. Any behavior considered disruptive/ disrespectful, speaking rudely, using profane language, or negative comments a is considered improper conduct and is grounds for immediate termination of your enrollment.
Dress Code
Students should always present a professional image. Esthetics students are required to wear black scrubs that can be found at any uniform shop and Master Esthetics students may wear scrubs of any color (no patterns or prints). Student uniforms must always be clean. Long hair must be worn pulled back and fastened and not able to fall forward when you bend. Fingernails must be moderately short and well groomed. White or black tennis shoes or flats are best. White laboratory coats are recommended but not required.
Tardiness
Student receive credit for the hours they attend. Excessive tardiness is addressed via attendance monitoring.
Clients and Models for Practice
Clients are not provided by the school and students are required to bring in their own clients in order to complete practicals. All students are required to be models for make-up, facial treatments and waxing unless there is a medical reason. You may invite your friends or family to receive student services at the current student pricing. All students are required to perform practicals on the public.
Professionalism
All smoking must be done in designated areas outside the building. Breath sprays or mints must always be used instead of chewing gum. Gossiping or negative comments will not be tolerated.
Termination
The refund policy applies to all terminations for any reason. If a student maintains unsatisfactory grades or academic progress, he or she may be dismissed from the program. The school may immediately terminate a student’s enrollment for noncompliance with General Policies; the signed enrollment contract; State Laws and regulations; Improper conduct; Any negative/disrespectful comments; Behavior that is considered disruptive or any actions which could cause bodily harm to a client, a student, or employee of the school, injury to the school’s reputation ; willful destruction of school property; theft/any illegal act.
Attendance, Absence and Hours Policy
Student’s required hours of attendance are delineated in the student’s enrollment contract. It is the student’s responsibility to adhere to and ensure that contracted hours are met weekly. Students are only permitted to attend in person practical during their regular contract schedule and may not graduate earlier than the current contract end date. Students are notified of hours through student mobile app. Instructors will also notify students of hours during Official SAP Academic Advising Session at 300 scheduled hours.
Any time missed will be made up after the contract end date, during the student’s regular contract schedule.
If a student has completed all online hours, they will only attend their practical block past contract to make up the practical hours missed. Graduation will be delayed until all hours and program requirements are completed. If attendance falls below the minimum requirement of 80% attendance, student may reach maximum time frame and student will be withdrawn and will need to request re-enrollment to finish the program. Upon approved re-enrollment, extra instructional charges will apply. See Satisfactory Academic Progress: Extra Instructional Charges Policy for more information on when and how extra instructional charges are assessed.
Unexcused absences are defined as when a student must miss school, absences should be both valid and verifiable, i.e., illness, bereavement, etc. All students should notify the Institution if they are going to be late or absent as soon as is possible. It is the responsibility of the student to complete assignments and any material covered during the absence. The Chrysm Institute of Esthetics does not utilize excused absences, as student will need to complete all hours in order to graduate from the program. If a student misses 14 calendar days absence, the institution is expected to have determined whether the student intends to return to classes or to withdraw and withdrawal may be processed at that time. In the event of withdrawal, tuition balance owed and/or any refund due will be calculated per the Refund Policy signed by the student in the enrollment contract.
Tuition must be current. If a student’s tuition is in arrears, attendance may be prohibited until tuition is made current. A school official will provide statements to students showing amounts and date due. If tuition is not paid by the due date, students may lose clocking privileges until balance is current.
Clocking and Attendance Adjustment
Practical attendance is tracked by students scanning their assigned bar code to clock themselves in and out to the student database management software. School staff are not responsible for ensuring students are clocked in and out. Students are responsible for clocking in, clocking out, and confirming that the time scanner registered their clock in/out accurately. Students may not clock anyone other than themselves in and out. Asking another student to clock‐in/clock‐out or clocking another student in or out is considered fraudulent and is grounds for immediate termination of your enrollment.
Live Online theory attendance is tracked by instructors taking attendance every class.
Independent Study online hours are tracked by their login and logout timestamp of their interaction with the Milady CIMA online platform. A school official will download a report of login, logout, and activities completed from the software and enter these hours in the student database management software on a daily basis during regularly scheduled business days. Additionally, students will have a timecard record that they are responsible for maintaining independently for the purposes of cross-referencing and hour discrepancies.
An Attendance Detail Report can be generated to show a detailed record of students’ attendance. Adjusting attendance due to a school error, system outage, or forgotten clock in or clock out is reviewed on a case-by-case basis. In the event of adjusting clock in/clock out, the student and a school official must sign back-up attendance documentation and will not adjust attendance without the appropriate documentation.
All students regardless of payment method are notified of Attendance Policies and Procedures when reviewing the Pre-Enrollment Receipt of Information prior to signing the Enrollment Contract
Any time missed will be made up after the contract end date, during the student’s regular contract schedule.
If a student has completed all online hours, they will only attend their practical block past contract to make up the practical hours missed. Graduation will be delayed until all hours and program requirements are completed. If attendance falls below the minimum requirement of 80% attendance, student may reach maximum time frame and student will be withdrawn and will need to request re-enrollment to finish the program. Upon approved re-enrollment, extra instructional charges will apply. See Satisfactory Academic Progress: Extra Instructional Charges Policy for more information on when and how extra instructional charges are assessed.
Unexcused absences are defined as when a student must miss school, absences should be both valid and verifiable, i.e., illness, bereavement, etc. All students should notify the Institution if they are going to be late or absent as soon as is possible. It is the responsibility of the student to complete assignments and any material covered during the absence. The Chrysm Institute of Esthetics does not utilize excused absences, as student will need to complete all hours in order to graduate from the program. If a student misses 14 calendar days absence, the institution is expected to have determined whether the student intends to return to classes or to withdraw and withdrawal may be processed at that time. In the event of withdrawal, tuition balance owed and/or any refund due will be calculated per the Refund Policy signed by the student in the enrollment contract.
Tuition must be current. If a student’s tuition is in arrears, attendance may be prohibited until tuition is made current. A school official will provide statements to students showing amounts and date due. If tuition is not paid by the due date, students may lose clocking privileges until balance is current.
Clocking and Attendance Adjustment
Practical attendance is tracked by students scanning their assigned bar code to clock themselves in and out to the student database management software. School staff are not responsible for ensuring students are clocked in and out. Students are responsible for clocking in, clocking out, and confirming that the time scanner registered their clock in/out accurately. Students may not clock anyone other than themselves in and out. Asking another student to clock‐in/clock‐out or clocking another student in or out is considered fraudulent and is grounds for immediate termination of your enrollment.
Live Online theory attendance is tracked by instructors taking attendance every class.
Independent Study online hours are tracked by their login and logout timestamp of their interaction with the Milady CIMA online platform. A school official will download a report of login, logout, and activities completed from the software and enter these hours in the student database management software on a daily basis during regularly scheduled business days. Additionally, students will have a timecard record that they are responsible for maintaining independently for the purposes of cross-referencing and hour discrepancies.
An Attendance Detail Report can be generated to show a detailed record of students’ attendance. Adjusting attendance due to a school error, system outage, or forgotten clock in or clock out is reviewed on a case-by-case basis. In the event of adjusting clock in/clock out, the student and a school official must sign back-up attendance documentation and will not adjust attendance without the appropriate documentation.
All students regardless of payment method are notified of Attendance Policies and Procedures when reviewing the Pre-Enrollment Receipt of Information prior to signing the Enrollment Contract
Video Surveillance Policy
Video surveillance cameras are installed throughout the campus and regularly monitored for safety purposes. There are surveillance cameras in the main downstairs lobby, the break room, locker room, theory room, and the master practical room. Every room that has video surveillance has signage indicating that the room is monitored.
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