Codes of Practice
Conduct
Treat each other and all staff members with respect and kindness. Any behavior considered disruptive/ disrespectful, speaking rudely, using profane language, or negative comments a is considered improper conduct and is grounds for immediate termination of your enrollment.
Dress Code
Students should always present a professional image. Esthetics students are required to wear black scrubs that can be found at any uniform shop and Master Esthetics students may wear scrubs of any color (no patterns or prints). Student uniforms must always be clean. Long hair must be worn pulled back and fastened and not able to fall forward when you bend. Fingernails must be moderately short and well groomed. White or black tennis shoes or flats are best. White laboratory coats are recommended but not required.
Tardiness
If a student does not attend theory during your designated theory block, that student may not clock in or complete practical during that time.
Clients and Models for Practice
Clients are not provided by the school and students are required to bring in their own clients in order to complete practicals. All students are required to be models for make-up, facial treatments and waxing unless there is a medical reason. You may invite your friends or family to receive student services at the current student pricing. All students are required to perform practicals on the public.
Professionalism
All smoking must be done in designated areas outside the building. Breath sprays or mints must always be used instead of chewing gum. Gossiping or negative comments will not be tolerated.
Termination
The refund policy applies to all terminations for any reason. If a student maintains unsatisfactory grades or academic progress, he or she may be dismissed from the program. The school may immediately terminate a student’s enrollment for noncompliance with General Policies; the signed enrollment contract; State Laws and regulations; Improper conduct; Any negative/disrespectful comments; Behavior that is considered disruptive or any actions which could cause bodily harm to a client, a student, or employee of the school, injury to the school’s reputation ; willful destruction of school property; theft/any illegal act.
Attendance, Absence and Hours Policy
Student’s required hours of attendance are delineated in the student’s enrollment contract. It is the student’s responsibility to adhere to and ensure that contracted hours are met weekly. Students are only permitted to attend school during their regular contract schedule and may not graduate earlier than the current contract end date. Students are notified of hours through student Klass App. Instructors will also notify students of hours during Official SAP Academic Advising Session at 300 scheduled hours.
Any time missed will be made up after the contract end date, during the student’s regular contract schedule. Graduation will be delayed until all hours are made up and all program requirements completed. If attendance falls below the minimum requirement of 80% attendance, the student may reach maximum time frame and extra instructional charges (as discussed in the Satisfactory Academic Progress Policy) will apply until student graduates or withdraws. These extra instructional charges will take effect after maximum time frame has been reached. See Satisfactory Academic Progress: Extra Instructional Charges Policy for more information on when and how extra instructional charges are assessed.
Unexcused absences are defined as when a student must miss school, absences should be both valid and verifiable, i.e., illness, bereavement, etc. All students should notify the Institution if they are going to be late or absent as soon as is possible. It is the responsibility of the student to complete assignments and any material covered during the absence. The Chrysm Institute of Esthetics does not utilize excused absences, as student will need to complete all hours in order to graduate from the program. A leave of absence may be granted at the discretion of the school director, provided the request meets the requirements outlined in the Leave of Absence Policy. Leave of absence requests will be evaluated on a case by case basis in accordance with the institution's Leave of Absence Policy. If a student misses 14 calendar days absence while not on an approved LOA, the institution is expected to have determined whether the student intends to return to classes or to withdraw and withdrawal may be processed at that time. In the event of withdrawal, tuition balance owed and/or any refund due will be calculated per the Refund Policy signed by the student in the enrollment contract.
Tuition must be current. If a student’s tuition is in arrears, attendance may be prohibited until tuition is made current. The CFO will provide statements to students showing amounts and date due. If tuition is not paid by the due date, students may lose clocking privileges until balance is current.
Clocking and Attendance Adjustment
The Chrysm Institute of Esthetics tracks students' attendance by students clocking in/out via fingerprint scanner located at the front desk which is linked to the student database in Genesis Software. An Attendance Detail Report can be generated from the Genesis Software to show a detailed record of students’ attendance. Attendance is also tracked by instructors by taking attendance at the beginning of each block every class time using the Attendance Record Form. Students are responsible for clocking in when they arrive for class and clocking out when leaving the building. Students must be clocked in to track their attendance accurately and are responsible for clocking in, clocking out, and confirming that the time scanner registered their clock in/out accurately. School staff are not responsible for ensuring students are clocked in and out. In the event of a school error or a system outage, attendance will be adjusted with a completed Attendance Adjustment Request. Students may only clock themselves in and out. Asking another student to clock‐in/clock‐out or clocking another student in or out is considered fraudulent and is grounds for immediate termination of your enrollment.
Forgetting to clock in or clock out is a grave offense. Adjusting attendance due to a forgotten clock in or clock out is reviewed on a case by case basis. In the event of a forgotten clock in/clock out, to retain the hours that the student claims to have completed, the student and a school official must sign back-up attendance documentation. The school will not adjust attendance without the documentation listed above.
All students regardless of payment method are notified of Attendance Policies and Procedures when reviewing the Pre-Enrollment Receipt of Information prior to signing the Enrollment Contract.
Any time missed will be made up after the contract end date, during the student’s regular contract schedule. Graduation will be delayed until all hours are made up and all program requirements completed. If attendance falls below the minimum requirement of 80% attendance, the student may reach maximum time frame and extra instructional charges (as discussed in the Satisfactory Academic Progress Policy) will apply until student graduates or withdraws. These extra instructional charges will take effect after maximum time frame has been reached. See Satisfactory Academic Progress: Extra Instructional Charges Policy for more information on when and how extra instructional charges are assessed.
Unexcused absences are defined as when a student must miss school, absences should be both valid and verifiable, i.e., illness, bereavement, etc. All students should notify the Institution if they are going to be late or absent as soon as is possible. It is the responsibility of the student to complete assignments and any material covered during the absence. The Chrysm Institute of Esthetics does not utilize excused absences, as student will need to complete all hours in order to graduate from the program. A leave of absence may be granted at the discretion of the school director, provided the request meets the requirements outlined in the Leave of Absence Policy. Leave of absence requests will be evaluated on a case by case basis in accordance with the institution's Leave of Absence Policy. If a student misses 14 calendar days absence while not on an approved LOA, the institution is expected to have determined whether the student intends to return to classes or to withdraw and withdrawal may be processed at that time. In the event of withdrawal, tuition balance owed and/or any refund due will be calculated per the Refund Policy signed by the student in the enrollment contract.
Tuition must be current. If a student’s tuition is in arrears, attendance may be prohibited until tuition is made current. The CFO will provide statements to students showing amounts and date due. If tuition is not paid by the due date, students may lose clocking privileges until balance is current.
Clocking and Attendance Adjustment
The Chrysm Institute of Esthetics tracks students' attendance by students clocking in/out via fingerprint scanner located at the front desk which is linked to the student database in Genesis Software. An Attendance Detail Report can be generated from the Genesis Software to show a detailed record of students’ attendance. Attendance is also tracked by instructors by taking attendance at the beginning of each block every class time using the Attendance Record Form. Students are responsible for clocking in when they arrive for class and clocking out when leaving the building. Students must be clocked in to track their attendance accurately and are responsible for clocking in, clocking out, and confirming that the time scanner registered their clock in/out accurately. School staff are not responsible for ensuring students are clocked in and out. In the event of a school error or a system outage, attendance will be adjusted with a completed Attendance Adjustment Request. Students may only clock themselves in and out. Asking another student to clock‐in/clock‐out or clocking another student in or out is considered fraudulent and is grounds for immediate termination of your enrollment.
Forgetting to clock in or clock out is a grave offense. Adjusting attendance due to a forgotten clock in or clock out is reviewed on a case by case basis. In the event of a forgotten clock in/clock out, to retain the hours that the student claims to have completed, the student and a school official must sign back-up attendance documentation. The school will not adjust attendance without the documentation listed above.
All students regardless of payment method are notified of Attendance Policies and Procedures when reviewing the Pre-Enrollment Receipt of Information prior to signing the Enrollment Contract.
Video Surveillance Policy
Video surveillance cameras are installed throughout the campus and regularly monitored for safety purposes. There are surveillance cameras in the main downstairs lobby, the break room, locker room, theory room, and the master practical room. Every room that has video surveillance has signage indicating that the room is monitored.
Click Here to Start Your Enrollment Process!
