Satisfactory Academic Progress Policy
Satisfactory Academic Progress
Effective for all students who begin class after September 20, 2016.
The Satisfactory Academic Progress policy is applied consistently to all students in a NACCAS-approved program, regardless of payment method, program, and schedule. A complete list of these standards is included in our school catalog ensuring notification of these expectations prior to enrollment in any program.
Minimum Satisfactory Academic Progress Requirements
Minimum satisfactory academic progress shall be determined by a cumulative grade average of theory and practicum grades of no less than 75% and 80% attendance rate. The attendance percentage is determined by dividing the total actual hours completed by the total number of scheduled hours.
Grading Scale
The grading scale for both theory examinations and practical evaluations shall be as follows with a passing grade of a score of 75%
(C) or above:
Excellent-A: 100-93,
Very good-B: 92-85,
Satisfactory-C: 84-75,
Unsatisfactory-F: 74 or below
Academic and Attendance Progress Evaluations
Academic progress is evaluated based on attendance (quantitative) and academic performance (qualitative) elements at designated evaluation periods. Academic performance is evaluated via a reasonable system of grades measured against a standard grade scale. Students are assigned academic learning and a minimum number of practical experiences. Academic learning is evaluated at the end of each unit of study. Practical assignments are evaluated as completed and counted toward course completion only when rated as satisfactory or better. If the performance does not meet satisfactory requirements, it is not counted and the performance must be repeated.
The evaluation will occur no later than the midpoint of any program. Student’s academic progress is evaluated at 300 scheduled clock hours. At the end of the evaluation period, the school will determine if the student has maintained at least a 75% grade average and at least 80% cumulative attendance. Should the student continue to meet cumulative minimum attendance and grade requirements, graduation will occur within the maximum time frame allowed. Evaluations will include a review of theory test grades, missing exams or assignments as well as practical skill development.
When a student must miss school, absences should be both valid and verifiable, i.e., illness, bereavement, etc. All students should notify the Institution if they are going to be late or absent as soon as is possible. It is the responsibility of the student to complete assignments and any material covered during the absence. A leave of absence may be granted at the discretion of the school, provided the request meets the requirements outlined in the Leave of Absence Policy. Leave of absence requests will be evaluated on a case by case basis.
Determination of Progress Status
Students who meet the minimum requirements for attendance and academic performance are considered to be making satisfactory academic progress. A hard copy of their satisfactory academic progress evaluation results will be made available to the student at the time of the evaluation and students will be notified of any evaluation that impacts eligibility for financial aid, if applicable. Students who do not achieve minimum standards are no longer eligible for Title IV funds, unless the student is on warning.
Warning
Students who fail to meet minimum requirements for attendance and/or academic progress are placed on warning and considered to be making satisfactory progress during the warning period. Title IV financial aid eligibility is unaffected since the student is considered to be making satisfactory progress during the warning period. However, if placed on warning, the student will graduate in warning status as the academic progress warning period extends to the end of the program since there is only one satisfactory progress evaluation at 300 scheduled hours.
Re-Establishment of Satisfactory Academic Progress and/or Financial Aid Eligibility
Students are considered to be making satisfactory academic progress during the warning period, and therefore do not lose Title IV financial aid eligibility while on warning. Students placed on warning will graduate in warning status as there is only one evaluation in the program.
Maximum Time Frame
Students must complete their program within the enrollment contract terms. 125% of the contracted program length is considered the maximum time frame for completion. Maximum time frame terms are calculated as follows for students enrolled in a 600 hour Professional Esthetics, or Master Esthetics program:
Professional Esthetics Full time students –37.5 weeks (750 Hours)
Professional Esthetics Part time students –62.5 weeks (750 Hours)
Master Esthetics Full time students –37.5 weeks (750 Hours)
Master Esthetics Part time students – 62.5 weeks (750 Hours)
Contract end dates and maximum time frame will be extended by an approved leave of absence. The contract period and maximum time frame will be extended by the same number of days taken in the leave of absence.
Extra Instructional Charges
If cumulative attendance falls below 80% and the student will exceed the maximum time frame allowed to complete the program, additional tuition rates of $250 per week will be assessed until the student graduates or withdraws. These charges will be assessed once the student has exceeded 750 scheduled hours. Weekly maximum time frame charges of $250 do not apply to school closures of at least three days.
Interruptions, Course Incompletes, Withdrawals, Repetitions, and Noncredit Remedial Courses,
If enrollment is temporarily interrupted for a Leave of Absence, the student will return to school in the same progress status as prior to the leave of absence. Hours elapsed during a leave of absence will extend the student’s contract period and maximum time frame by the same number of days taken in the leave of absence and will not be included in the student's cumulative attendance percentage calculation. Students who withdraw prior to completion of the course and wish to re-enroll will return in the same satisfactory academic progress status as at the time of withdrawal. Repetitions do not apply to the school. Course incompletes, repetitions, and noncredit remedial courses do not apply to this institution. Therefore, these items have no effect upon the school's satisfactory progress standards.
Transfer Hours
With regard to Satisfactory Academic Progress, a student’s transfer hours will be counted as both attempted and completed hours for the purpose of determining when the allowable maximum time frame has been exhausted. SAP evaluation periods are based on contracted hours at the institution.
Effective for all students who begin class after September 20, 2016.
The Satisfactory Academic Progress policy is applied consistently to all students in a NACCAS-approved program, regardless of payment method, program, and schedule. A complete list of these standards is included in our school catalog ensuring notification of these expectations prior to enrollment in any program.
Minimum Satisfactory Academic Progress Requirements
Minimum satisfactory academic progress shall be determined by a cumulative grade average of theory and practicum grades of no less than 75% and 80% attendance rate. The attendance percentage is determined by dividing the total actual hours completed by the total number of scheduled hours.
Grading Scale
The grading scale for both theory examinations and practical evaluations shall be as follows with a passing grade of a score of 75%
(C) or above:
Excellent-A: 100-93,
Very good-B: 92-85,
Satisfactory-C: 84-75,
Unsatisfactory-F: 74 or below
Academic and Attendance Progress Evaluations
Academic progress is evaluated based on attendance (quantitative) and academic performance (qualitative) elements at designated evaluation periods. Academic performance is evaluated via a reasonable system of grades measured against a standard grade scale. Students are assigned academic learning and a minimum number of practical experiences. Academic learning is evaluated at the end of each unit of study. Practical assignments are evaluated as completed and counted toward course completion only when rated as satisfactory or better. If the performance does not meet satisfactory requirements, it is not counted and the performance must be repeated.
The evaluation will occur no later than the midpoint of any program. Student’s academic progress is evaluated at 300 scheduled clock hours. At the end of the evaluation period, the school will determine if the student has maintained at least a 75% grade average and at least 80% cumulative attendance. Should the student continue to meet cumulative minimum attendance and grade requirements, graduation will occur within the maximum time frame allowed. Evaluations will include a review of theory test grades, missing exams or assignments as well as practical skill development.
When a student must miss school, absences should be both valid and verifiable, i.e., illness, bereavement, etc. All students should notify the Institution if they are going to be late or absent as soon as is possible. It is the responsibility of the student to complete assignments and any material covered during the absence. A leave of absence may be granted at the discretion of the school, provided the request meets the requirements outlined in the Leave of Absence Policy. Leave of absence requests will be evaluated on a case by case basis.
Determination of Progress Status
Students who meet the minimum requirements for attendance and academic performance are considered to be making satisfactory academic progress. A hard copy of their satisfactory academic progress evaluation results will be made available to the student at the time of the evaluation and students will be notified of any evaluation that impacts eligibility for financial aid, if applicable. Students who do not achieve minimum standards are no longer eligible for Title IV funds, unless the student is on warning.
Warning
Students who fail to meet minimum requirements for attendance and/or academic progress are placed on warning and considered to be making satisfactory progress during the warning period. Title IV financial aid eligibility is unaffected since the student is considered to be making satisfactory progress during the warning period. However, if placed on warning, the student will graduate in warning status as the academic progress warning period extends to the end of the program since there is only one satisfactory progress evaluation at 300 scheduled hours.
Re-Establishment of Satisfactory Academic Progress and/or Financial Aid Eligibility
Students are considered to be making satisfactory academic progress during the warning period, and therefore do not lose Title IV financial aid eligibility while on warning. Students placed on warning will graduate in warning status as there is only one evaluation in the program.
Maximum Time Frame
Students must complete their program within the enrollment contract terms. 125% of the contracted program length is considered the maximum time frame for completion. Maximum time frame terms are calculated as follows for students enrolled in a 600 hour Professional Esthetics, or Master Esthetics program:
Professional Esthetics Full time students –37.5 weeks (750 Hours)
Professional Esthetics Part time students –62.5 weeks (750 Hours)
Master Esthetics Full time students –37.5 weeks (750 Hours)
Master Esthetics Part time students – 62.5 weeks (750 Hours)
Contract end dates and maximum time frame will be extended by an approved leave of absence. The contract period and maximum time frame will be extended by the same number of days taken in the leave of absence.
Extra Instructional Charges
If cumulative attendance falls below 80% and the student will exceed the maximum time frame allowed to complete the program, additional tuition rates of $250 per week will be assessed until the student graduates or withdraws. These charges will be assessed once the student has exceeded 750 scheduled hours. Weekly maximum time frame charges of $250 do not apply to school closures of at least three days.
Interruptions, Course Incompletes, Withdrawals, Repetitions, and Noncredit Remedial Courses,
If enrollment is temporarily interrupted for a Leave of Absence, the student will return to school in the same progress status as prior to the leave of absence. Hours elapsed during a leave of absence will extend the student’s contract period and maximum time frame by the same number of days taken in the leave of absence and will not be included in the student's cumulative attendance percentage calculation. Students who withdraw prior to completion of the course and wish to re-enroll will return in the same satisfactory academic progress status as at the time of withdrawal. Repetitions do not apply to the school. Course incompletes, repetitions, and noncredit remedial courses do not apply to this institution. Therefore, these items have no effect upon the school's satisfactory progress standards.
Transfer Hours
With regard to Satisfactory Academic Progress, a student’s transfer hours will be counted as both attempted and completed hours for the purpose of determining when the allowable maximum time frame has been exhausted. SAP evaluation periods are based on contracted hours at the institution.
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