Satisfactory Academic Progress Policy
Satisfactory Academic Progress
The Satisfactory Academic Progress policy is applied consistently to all students in a Department of Education and NACCAS-approved program, regardless of payment method, program, and schedule. A complete list of these standards is included in our school catalog ensuring notification of these expectations prior to enrollment in any program.
Minimum Satisfactory Academic Progress Requirements
Minimum satisfactory academic progress shall be determined by a cumulative grade average of theory and practicum grades of no less than 75% and 80% attendance rate. The attendance percentage is determined by dividing the total actual hours completed by the total number of scheduled hours.
Grading Scale
The grading scale for theory examinations shall be as follows with a passing grade of a score of 75%
(C) or above:
Excellent-A: 100-93,
Very good-B: 92-85,
Satisfactory-C: 84-75,
Unsatisfactory-F: 74 or below
All students must maintain a minimum average grade percentage of 75% in order to graduate.
For practical examinations, students can either score “Proficient” or “Developmental Opportunity.”
The Satisfactory Academic Progress policy is applied consistently to all students in a Department of Education and NACCAS-approved program, regardless of payment method, program, and schedule. A complete list of these standards is included in our school catalog ensuring notification of these expectations prior to enrollment in any program.
Minimum Satisfactory Academic Progress Requirements
Minimum satisfactory academic progress shall be determined by a cumulative grade average of theory and practicum grades of no less than 75% and 80% attendance rate. The attendance percentage is determined by dividing the total actual hours completed by the total number of scheduled hours.
Grading Scale
The grading scale for theory examinations shall be as follows with a passing grade of a score of 75%
(C) or above:
Excellent-A: 100-93,
Very good-B: 92-85,
Satisfactory-C: 84-75,
Unsatisfactory-F: 74 or below
All students must maintain a minimum average grade percentage of 75% in order to graduate.
For practical examinations, students can either score “Proficient” or “Developmental Opportunity.”
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Academic and Attendance Progress Evaluations
The Chrysm Institute of Esthetics monitors student grades and attendance to ensure satisfactory progress is being made. Academic progress is evaluated based on attendance (quantitative) and academic performance (qualitative) elements at designated evaluation periods. Academic performance is evaluated via a reasonable system of grades measured against a standard grade scale. Students are assigned academic learning and a minimum number of practical experiences. Academic learning is evaluated at the end of each unit of study. Practical assignments are evaluated as completed and counted toward course completion when completed safely and sanitarily. If the performance does not meet safety and sanitation requirements, it is not counted and the performance must be repeated. |
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The evaluation will occur no later than the midpoint of any program. Student’s academic progress is evaluated at 300 scheduled clock hours. At the end of the evaluation period, the school will determine if the student has maintained at least a 75% grade average and at least 80% cumulative attendance. Should the student continue to meet cumulative minimum attendance and grade requirements, graduation will occur within the maximum time frame allowed. Evaluations will include a review of theory test grades, missing exams or assignments as well as practical skill development.
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In the event of absence, please see Attendance, Absence, and Hours Policy.
Determination of Progress Status
Students who meet the minimum requirements for attendance and academic performance are considered to be making satisfactory academic progress. A hard copy of their satisfactory academic progress evaluation results will be made available to the student at the time of the evaluation and students will be notified of any evaluation that impacts eligibility for financial aid, if applicable. Students who do not achieve minimum standards are no longer eligible for Title IV funds, unless the student is on warning.
Warning
Students who fail to meet minimum requirements for attendance and/or academic progress are placed on warning and considered to be making satisfactory progress during the warning period. Title IV financial aid and VA benefit eligibility is unaffected since the student is considered to be making satisfactory progress during the warning period. However, if placed on warning, the student will graduate in warning status as the academic progress warning period extends to the end of the program since there is only one satisfactory progress evaluation at 300 scheduled hours.
Re-Establishment of Satisfactory Academic Progress and/or Financial Aid Eligibility
Students are considered to be making satisfactory academic progress during the warning period, and therefore do not lose Title IV financial aid or VA benefit eligibility while on warning. Students placed on warning will graduate in warning status as there is only one evaluation in the program. Students who re-enroll in warning status and do not achieve minimum standards by the subsequent evaluation period are no longer eligible for Title IV, HEA pro-gram funds.
Maximum Time Frame
Students must complete their program within the enrollment contract terms. 125% of the contracted program length is considered the maximum time frame for completion. Maximum time frame terms are calculated as follows for students enrolled in a 600 hour Professional Esthetics Distance Hybrid or On Campus, or Master Esthetics Distance Hybrid or On Campus program:
Contract end dates and maximum time frame will be extended by an approved leave of absence. The contract period and maximum time frame will be extended by the same number of days taken in the leave of absence. The institution follows a 900 clock hours academic year for all programs.
Extra Instructional Charges
If an enrolled student exceeds 750 scheduled hours and has not completed all program requirements, as outlined in the Graduation & Diploma Award Policy, the student will be assessed extra instructional fees each week until the student graduates or withdraws. If a student has completed all program requirements within or before the end of the class period that they reach 750 scheduled hours, no extra instructional charges will be assessed. Extra instructional charges will be assessed per week and due the next class period after the student has exceeded 750 scheduled hours, as long as the student remains enrolled. Weekly maximum time frame charges do not apply to school closures at least three days. Extra instructional charges are listed below:
Interruptions, Course Incompletes, Withdrawals, Repetitions, and Noncredit Remedial Courses,
If enrollment is temporarily interrupted for a Leave of Absence, the student will return to school in the same progress status as prior to the leave of absence. Hours elapsed during a leave of absence will extend the student’s contract period and maximum time frame by the same number of days taken in the leave of absence and will not be included in the student's cumulative attendance percentage calculation, see Leave of Absence Policy. Students who withdraw prior to completion of the course and wish to re-enroll will return in the same satisfactory academic progress status as at the time of withdrawal, regardless of when student re-enrolls. For Course Repetition information, see the Re-Enrollment and Course Repetition Policy. Course repetitions have no effect upon the institution's satisfactory academic progress standards. Course incompletes and noncredit remedial courses do not apply to this institution and therefore, these items have no effect upon the school's satisfactory progress standards.
Unsatisfactory Conduct
Student conduct is monitored by instructional staff on an ongoing basis. Should a student violate the institutional conduct policies, the instructional staff will complete a Student Disciplinary Action Form. The Director of Education reviews all Student Disciplinary Action Forms and may meet with the student and/or instructor as applicable. The school reserves the right to immediately withdraw a student for violation of institutional conduct policies as indicated on signed student Enrollment Contract.
Transfer Hours
With regard to Satisfactory Academic Progress, a student’s transfer hours will be counted as both attempted and completed hours for the purpose of determining when the allowable maximum time frame has been exhausted. SAP evaluation periods are based on contracted hours at the institution.
Students Using VA Education Benefits
The Chrysm Institute of Esthetics is required by law to have and to enforce standards of progress and conduct in order for its programs to be approved for VA Benefits. All eligible VA students using benefits at the institution must follow all Satisfactory Academic Progress requirements as defined above.
If enrollment is temporarily interrupted for an eligible VA student for a Leave of Absence, the school will notify the VA of the student’s LOA in the VA-ONCE system. The school will notify the VA of any changes to contract end date and when the student returns. The student will return in the same progress status as prior to the leave of absence.
If an eligible VA student is withdrawn for any reason including but not limited to non-compliance with Satisfactory Academic Progress or for unsatisfactory conduct, the student’s withdrawal will be reported to the VA by the school. The school will terminate the student’s Enrollment Certification with the VA and VA educational benefits will be discontinued. The termination date is listed as the last date the student attended.
If an eligible VA student wishes to re-enroll after withdrawal for non-compliance with Satisfactory Academic Progress or unsatisfactory conduct, they will need to submit a Request for Re-Enrollment form and follow re-enrollment procedures as described in the Re-Enrollment and Course Repetitions Policy. Benefits for an eligible VA student can be resumed if the student re-enrolls in the same program at The Chrysm Institute of Esthetics.
Students who meet the minimum requirements for attendance and academic performance are considered to be making satisfactory academic progress. A hard copy of their satisfactory academic progress evaluation results will be made available to the student at the time of the evaluation and students will be notified of any evaluation that impacts eligibility for financial aid, if applicable. Students who do not achieve minimum standards are no longer eligible for Title IV funds, unless the student is on warning.
Warning
Students who fail to meet minimum requirements for attendance and/or academic progress are placed on warning and considered to be making satisfactory progress during the warning period. Title IV financial aid and VA benefit eligibility is unaffected since the student is considered to be making satisfactory progress during the warning period. However, if placed on warning, the student will graduate in warning status as the academic progress warning period extends to the end of the program since there is only one satisfactory progress evaluation at 300 scheduled hours.
Re-Establishment of Satisfactory Academic Progress and/or Financial Aid Eligibility
Students are considered to be making satisfactory academic progress during the warning period, and therefore do not lose Title IV financial aid or VA benefit eligibility while on warning. Students placed on warning will graduate in warning status as there is only one evaluation in the program. Students who re-enroll in warning status and do not achieve minimum standards by the subsequent evaluation period are no longer eligible for Title IV, HEA pro-gram funds.
Maximum Time Frame
Students must complete their program within the enrollment contract terms. 125% of the contracted program length is considered the maximum time frame for completion. Maximum time frame terms are calculated as follows for students enrolled in a 600 hour Professional Esthetics Distance Hybrid or On Campus, or Master Esthetics Distance Hybrid or On Campus program:
- Professional Esthetics Distance Hybrid & On Campus Full time –31.25 weeks (750 Hours)
- Master Esthetics Distance Hybrid & On Campus Full time –31.25 weeks (750 Hours)
- Professional Esthetics Distance Hybrid & On Campus Part time–62.5 weeks (750 Hours)
- Master Esthetics Distance Hybrid & On Campus Part time –62.5 weeks (750 Hours)
Contract end dates and maximum time frame will be extended by an approved leave of absence. The contract period and maximum time frame will be extended by the same number of days taken in the leave of absence. The institution follows a 900 clock hours academic year for all programs.
Extra Instructional Charges
If an enrolled student exceeds 750 scheduled hours and has not completed all program requirements, as outlined in the Graduation & Diploma Award Policy, the student will be assessed extra instructional fees each week until the student graduates or withdraws. If a student has completed all program requirements within or before the end of the class period that they reach 750 scheduled hours, no extra instructional charges will be assessed. Extra instructional charges will be assessed per week and due the next class period after the student has exceeded 750 scheduled hours, as long as the student remains enrolled. Weekly maximum time frame charges do not apply to school closures at least three days. Extra instructional charges are listed below:
- Professional Distance Hybrid and On Campus Full Time - $250 per week
- Master Esthetics Distance Hybrid and On Campus Full Time - $250 per week
- Professional Esthetics Distance Hybrid and On Campus Part Time - $125 per week
- Master Esthetics Distance Hybrid and On Campus Part Time - $125 per week
Interruptions, Course Incompletes, Withdrawals, Repetitions, and Noncredit Remedial Courses,
If enrollment is temporarily interrupted for a Leave of Absence, the student will return to school in the same progress status as prior to the leave of absence. Hours elapsed during a leave of absence will extend the student’s contract period and maximum time frame by the same number of days taken in the leave of absence and will not be included in the student's cumulative attendance percentage calculation, see Leave of Absence Policy. Students who withdraw prior to completion of the course and wish to re-enroll will return in the same satisfactory academic progress status as at the time of withdrawal, regardless of when student re-enrolls. For Course Repetition information, see the Re-Enrollment and Course Repetition Policy. Course repetitions have no effect upon the institution's satisfactory academic progress standards. Course incompletes and noncredit remedial courses do not apply to this institution and therefore, these items have no effect upon the school's satisfactory progress standards.
Unsatisfactory Conduct
Student conduct is monitored by instructional staff on an ongoing basis. Should a student violate the institutional conduct policies, the instructional staff will complete a Student Disciplinary Action Form. The Director of Education reviews all Student Disciplinary Action Forms and may meet with the student and/or instructor as applicable. The school reserves the right to immediately withdraw a student for violation of institutional conduct policies as indicated on signed student Enrollment Contract.
Transfer Hours
With regard to Satisfactory Academic Progress, a student’s transfer hours will be counted as both attempted and completed hours for the purpose of determining when the allowable maximum time frame has been exhausted. SAP evaluation periods are based on contracted hours at the institution.
Students Using VA Education Benefits
The Chrysm Institute of Esthetics is required by law to have and to enforce standards of progress and conduct in order for its programs to be approved for VA Benefits. All eligible VA students using benefits at the institution must follow all Satisfactory Academic Progress requirements as defined above.
If enrollment is temporarily interrupted for an eligible VA student for a Leave of Absence, the school will notify the VA of the student’s LOA in the VA-ONCE system. The school will notify the VA of any changes to contract end date and when the student returns. The student will return in the same progress status as prior to the leave of absence.
If an eligible VA student is withdrawn for any reason including but not limited to non-compliance with Satisfactory Academic Progress or for unsatisfactory conduct, the student’s withdrawal will be reported to the VA by the school. The school will terminate the student’s Enrollment Certification with the VA and VA educational benefits will be discontinued. The termination date is listed as the last date the student attended.
If an eligible VA student wishes to re-enroll after withdrawal for non-compliance with Satisfactory Academic Progress or unsatisfactory conduct, they will need to submit a Request for Re-Enrollment form and follow re-enrollment procedures as described in the Re-Enrollment and Course Repetitions Policy. Benefits for an eligible VA student can be resumed if the student re-enrolls in the same program at The Chrysm Institute of Esthetics.
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